Maternity Staffing co ordinator
Torbay and South Devon NHS Foundation TrustJob overview
Our Maternity Staffing co ordinator will produce and maintain Maternity Department staffing rotas to enable safe staffing and good oversight. They will maintain correct recording of absence and in liaison with Maternity team leaders to promote adherence to Trust Attendance Management Policy.
You will calculate and monitor annual leave within the Midwifery Directorate.Record and capture actual shifts on Allocate Health Roster to ensure the effective payroll and escalate staffing issues when necessary.
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- In line with Nursing and Midwifery rostering policy produce a roster for maternity for all bands of staff working within that area.
- To ensure that all actuals are recorded weekly, including the addition of bank and agency staff.
- Finalise shifts in line with payroll dates
- Ensure all flexible working agreements are agreed in line with the Flexible Working Policy and approved appropriately.
- Review all rotas with a nominated band 7 prior to signing off to ensure safe staffing.
- Manage time balances in line with Nursing and Midwifery rostering policy.
- Review staffing levels daily and arrange shift swaps and booking of bank/agency accordingly to ensure safe staffing levels are met
- Calculate and record overtime and incentive payments as per Trust guidance
Working for our organisation
The maternity service provides an integrated model of care for around 1900 women residing in Torbay and South Devon, and from further afield. Most of the maternity care is provided by the 6 integrated midwifery teams, supported by the hospital-based services and the wider multi-disciplinary team.
The staffing co-ordinator role is to maintain safe staffing levels by ensuring key performance indicators from the Trust are met on a regular basis.
Detailed job description and main responsibilities
- Accurate recording of all sickness absence on Allocate HealthRoster
- Input Return to Work interview dates on Allocate HealthRoster
- Liaison with team leaders to ensure prompt management of attendance within areas
- Escalation to team leaders if formal monitoring or HR advice required.
- Liaison with Staff Bank/agency and utilisation of text system to cover absences at short notice.
- Ensure all medical certificates are recorded, copied and filed appropriately.
- Monitor use of Bank staff
- Appropriately record and monitor annual leave requirements in line with Trust policy and escalate any concerns.
- To act as a point of contact for staff in relation to payroll and contract queries and liaise with HR and senior managers on their behalf.
- Plan, organise and prioritise own workload daily.
- Provide training to colleagues on relevant computer systems.
- To take part in regular performance appraisal
- To undertake any training required to maintain competency including mandatory training, i.e. Fire, Manual Handling
- As an employee of the Trust, it is a contractual duty that you abide by any relevant code of professional conduct and/or practice applicable to you. A breach of this requirement may result in action being taken against you (in accordance with the Trust’s disciplinary policy) up to and including dismissal
- This post has been identified as involving access to vulnerable adults and/or children and in line with Trust policy successful applicants will be required to undertake a Disclosure & Barring Service Disclosure Check
- To contribute to and work within a safe working environment
· The post holder is expected to comply with Trust Infection Control Policies and conduct him/herself at all times in such a manner as to minimise the risk of healthcare associated infection.
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
- We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
- Please read the job description carefully and tailor your application to reflect the requirements of the role.
- Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
- Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
- Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
- If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
- It is your responsibility to ensure the timely receipt of appropriate references.
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.